Pricing & Leasing

When dealing with contracts and different business initiatives, it’s likely that you will encounter a proposal. Here at STPT, our proposals that we send to customers have several key factors that we find important to highlight and understand. 

What is a Proposal? 

A proposal is an offer from a company that provides you details of the product or service you are looking to acquire. Proposals should be provided to potential buyers after a consultative meeting with a sales representative that has an in-depth knowledge of the product or service they represent. Proposals can be accepted by the potential buyer, or negotiation processes can begin in order to better match the buyer’s needs. 

Different Factors That Go into a Proposal

While proposals have several different components, there are three main factors that should always be present.  

Wanting to save money is one thing that a lot of us have in common. If you’ve noticed that your company has been spending quite a bit on color impressions, and you’re looking through the different methods available to you for tracking and controlling your color usage, then Xerox Color Tracking and Y-Soft SafeQ Print Management are probably some features you’ll be interested in.

Here we’ll break down the key features of each one, list the pros and cons, and help you decide which might be better suited for your company’s needs.  

Xerox Color Tracking

Xerox Color Tracking is one part of a standard feature referred to as Xerox Standard Accounting, that is automatically included when purchasing a Xerox device. It offers several ways for users to track or limit the use of color on their Xerox machines.  

You’re looking at your copier bill in confusion.  

What’s this random insurance fee? 

Just like cars or homes, insurance is a requirement of leasing a copier, which sometimes surprises people. Some think their current business or home insurance covers copiers, while others don’t want or know the importance of copier insurance. 

Research tells us that 44% of small-business owners are not insured, leaving their assets unprotected from natural disasters and other damages.  

Having insured equipment is important, even as a small business, but we don’t want you to be caught off guard. 

For the protection of your equipment, insurance is added via the Equipment Protection Program. 

With companies printing an average of 10,000 copies per year, you need a multi-function printer (MFP) that is easy to use and won’t give out on you. If your MFP is currently causing headaches or wasting time because of breakdowns or difficulty of use, it may be time to switch machines. Your current vendor might only sell one brand of copiers/printers, meaning it may be time to switch vendors completely.  

Besides headaches and difficulty of use, you may be overpaying for the service and vendor you are currently using. We’ve provided resources explaining the reasons why you may want to get out of your current copier lease here. This article will talk about the details regarding how switching vendors may save you money in the long run.