Printer Fleet Management

Having a large business or workforce can be a pain when it comes to managing several printing devices across a large area.  Most people are unsure of the best way to optimize their fleet so that all their devices can work together cohesively, saving them time and money. We here at Strategic Technology Partners of Texas, as an authorized Xerox partner, have a lot of knowledge when it comes to organizing and managing a large printer fleet, that we know will ensure maximum efficiency for you and your organization. 

What is a Large Copier/Printer Fleet?

A large copier/printer fleet is described as any fleet containing more than 15 machines. Copier/Printer fleets can span across a large building, or several buildings in a large area.  

How Do I Optimize My Fleet for My Business?

In order to optimize your fleet, you first need to consider the following things: 

These days, businesses are always looking for different ways to cut costs and maximize their office productivity. With so many different options out there, it’s important to understand the ins and outs of each one and to decide which is better suited for your needs. Y-Soft SafeQ  Print Management Suite and Xerox Standard Accounting are two great options, but they each have their own key points worth highlighting.  

On your journey to finding a copier vendor to partner with, we would like to help you by determining if you are an ideal customer for us. 

We believe determining if you are an ideal customer will ensure you have a seamless buying process and feel satisfied that we will care for you post-purchase. After all, this is a relationship you could be in for several years. 

If you purchase from a vendor that isn’t a good fit, you’re going to have a strained relationship with the company.   

If you and your vendor are on two different levels in terms of price point, features/tools, and other factors that influence your decision, it’s going to lead to a strained buying process.   

Say you push through the strained buying process and sign a contract with them. If you aren’t a good match, prepare for a year (or however long your contract is) of painful conversation and frustrating exchanges.   

Between technical support, computer management, monitoring servers, and more, the IT department has its hands full. 

Often, the IT department spends hours updating and making changes to the company’s fleet of multifunction printers.  

Constant upgrades or help desk requests can take up a huge chunk of the department’s time.  

Companies who find themselves annoyed by tedious copier tasks would benefit from software that allows for configurations to take place in one centralized location, like the Xerox Fleet Orchestrator. 

What is the Xerox Fleet Orchestrator? 

The Fleet Orchestrator is a software that allows for automatic changes to be deployed across an entire copier fleet, from one location.