When was the last time that you checked how much your organization was printing? Was it last month? Year? Maybe never? 

It’s pretty common for most businesses to overlook print costs, and focus on other, more pressing expenses. However, as a reputable print vendor we’ve seen organizations do just that, and then panic once they realize how much they’re actually printing. 

That’s why we typically recommend some form of managed print services. And for companies not looking to spend money on anything fancy, Xerox Standard Accounting is the perfect solution, because it allows you to create personalized user profiles, and then set parameters on how much those users are allowed to print.  

Congratulations! 

If you’re reading this article, it’s likely that you’ve recently purchased a new copier or printer and are preparing for your installation date.  

You’ve chosen the machine that includes installation and setup, configured with all the accessories and features you want, you’ve signed all the paperwork, and now all that’s left is for a service technician to deliver and configure your device.  

If you’re new to this process, you might be feeling a bit confused or unsure of what to expect, especially if this is your first time having a printer installed for you.  

Now we’ve been selling printers for a long time (over 35 years to be exact), and we know what a smooth installation looks like.  

Picture this: It’s a busy day at the law firm you work at, everyone’s rushing around trying to get work done, while you’re standing at the printer, waiting for your court transcripts to finish printing.  

Suddenly, the printer goes down, and a warning sign flashes on the screen. All those documents you needed to be printed are gone, as well the contracts, manuals, NDAs, and other papers that your coworkers needed to print too. The whole office essentially comes to a halt, and no one really knows what to do.  

Now for some organizations, this could be just a minor inconvenience. But for others, this can really affect the workplace and make it incredibly difficult (if not impossible) to get work done. Luckily, there’s a pretty easy solution for a problem like this: a backup printer.  

 There’s nothing more fun than tedious office tasks like scanning and sending documents- said no one ever.  

There’s a reason these tasks are tedious- you do them again and again, and while they might not be inherently difficult or time-consuming, it’s still something that’s taking away from your productivity time, and it can get old quickly.  

We’ve been in this industry for a long time, and we’ve seen the best ways to cut down on unnecessary tasks and increase productivity, and being able to have all your contacts available on your printer for easy selection and management is an invaluable resource in a busy office environment.  

Buying copier/printer toner can be confusing. Most boxes look the same, there are so many different types, and it’s hard to keep track of when you’re running low, leaving you with an empty cartridge in the middle of a workday.  

After being in the copier/printer industry for over 35 years, we’ve seen all of the different problems and mistakes that can be made when it comes to buying toner- and we’ve seen the best ways to ensure your organization will have exactly what it needs.  

Deciding whether or not to sign a maintenance agreement can be a big decision for some businesses, but having toner automatically shipped straight to your door is oftentimes the biggest deciding factor. We’ve written this article to help you figure out if auto-toner shipments make sense for your printing needs, or if you’d rather just go out and buy your own toner.